Privacy policy  

The Copernicus Group
What does this document contain?
 

Information about the protection of your personal data, including your rights.

 

The policy is divided into four parts:                              

  1. Explanation of concepts used in the Policy, information about our contact data and your rights;

  2. Detailed information about the processing of your personal data;

  3. Information about the processing of your personal data in our social media profiles,

  4. Information about cookie files.
     

Part I. General provisions 

1.1 Controller

1.2 Definitions used in the Privacy Policy

1.3 Protection of personal data

1.4 Your rights with regards to personal data

1.5 Right to object

1.6 Complaint to a supervisory authority

1.7 Questions concerning the Policy and its location
 

Part II. Information concerning the processing of your personal data while contacting us

2.1 Contact with us via e-mail, phone or letter 


Part III. Our Social media profiles 

 

Part IV. Information on cookies 

4.1 Using our Website. 

4.2 Types of cookies

4.3 How to delete cookies. 

4.4 Effects of changing browser settings on using the Website

4.5 External cookies 


 

Part I. General provisions 
 

§ 1.

Controller
 

1.   Your personal data is controlled by Fundacja KOPER POMAGA - COPERNICUS GROUP. Further in this Privacy Policy, we refer to ourselves in the first person or as the ‘Controller’ or “We”.

2.   Our registration files are kept by the District Court for Łódź-Śródmieście in Łódź, XX Commercial Division of the National Court Register, under reference number 0000973732, Tax Identification Number: 726 269 15 75.

3.   You can contact us:

a.   by post: Grunwaldzka 69, 91-337 Lodz, Poland

b.   by e-mail: biuro@koperpomaga.org 

c.   by phone: +48 666 824 822

§ 2.

Definitions used in the Privacy Policy
 

If you notice below any of the following concepts written with a capital letter, they should be interpreted in accordance with the following definitions:

a.   ‘Website’ – the website at https://www.copernicusgroup.org and its subpages,

b.   ‘Policy’ – this document, namely the privacy policy you’re reading now,

c.   ‘GDPR’ –  Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC. The text of GDPR can be found here,

d.   ‘Social media’ – Facebook and other social networking sites where we have profiles.

§ 3.

Protection of personal data
 

  1. We will process any personal data that you enter on the Website or that we collect about you while you use the Website in accordance with the GDPR, as the data Controller.

  2. We apply the technical measures required by data protection regulations to prevent unauthorised persons from collecting and modifying personal data sent electronically, i.e. within the framework of our Website.

 

§ 4.

Your rights with regards to personal data
 

  1. We process your personal data, and therefore:

  1. you have the right to access your personal data,

  2. you have the right to rectify your data,

  3. you have the right to demand the erasure of your personal data where enabled by the GDPR,

  4. you have the right to restrict the processing of your data, to the extent specified in GDPR.

  1. The second, third and fourth part of the Policy contains information about your additional rights, as you will have additional options when filling in certain forms.

  2. Do you want to exercise your rights or learn more about them? Contact us. Our contact data can be found in § 1 subsection 3 of the Policy.

 

§ 5.

Right to object

  1. After you provide us with your personal data, you may exercise your right to object. You have the right to object in two situations, where we process your personal data:

  1. for the purposes of direct marketing – no justification is needed for such an objection;

  2. based on our other legitimate interest; objection in this case requires justification based on your particular situation. You need to inform us why we should not process your personal data.

  1. Do you want to exercise your right to object? Contact us. Our contact data can be found in § 1 subsection 3 of the Policy.

 

§ 6.

Complaint to a supervisory authority

If you believe that we are processing your personal data contrary to regulations, you may submit a complaint to a supervisory authority. The supervisory authority in Poland is the President of the Personal Data Protection Office. Here’s the link to the authority’s website.

 

§ 7.

Questions concerning the Policy and its location

  1. If you have any questions concerning the Policy, don’t hesitate to contact us.

  2. The Policy can be found at www …… and in our head office.

 

 

Part II. Information concerning the processing of your personal data while contacting us
 

§ 8.

Contact with us via e-mail, phone or letter
 

If you are contacting us, take note of the following issues:


A. Why do we need your data, why do we process it?

  1. To answer your message and to resolve your issue.

  2. If your message concerns a desire for support in kind or financially, then we will process your data in order to perform a contract to which you are a party or to act on your request before entering into a contract.

B. What are your rights?

You can find them in § 4 and 5 of the Policy.

 

C. Are you required to provide us with your data?

Providing your data is voluntary. However, if you do not provide your contact data, we may not be able to resolve your issue or take action to implement a form of support or make a donation if you have approached us about it.

 

D. What is the legal basis for our processing of your data?

Article 6(1)(b) and (f) GDPR, i.e. us taking action at your request before entering into a contract or performing a contract to which you are a party and our legitimate interest.

 

E. What is our legitimate interest?

To resolve your issue, answer your message.

 

F. Who will we provide with your data?

  • Providers who operate the Webite for us.

  • Entities hosting (storing) the Website and personal data for us.

  • Our legal and tax advisers.

  • Postal and courier services.

  • GoFundMe Inc. to whom personal information is shared in connection with making donations may be the recipient of your data. GoFundMe Inc. is an independent controller of personal data.

 

G. How long will we process your data?

For the time it takes to resolve the case you have presented. Depending on the type of case, also for the time it takes to prove that we have resolved it, i.e. the period of the statute of limitations for claims. If you have asked us to support you in kind or financially, we will process your personal data for the time it takes to conclude a donation agreement in this regard. If you do not enter into an agreement with us, then we will delete your data.

 

§ 9.

Visiting the Website and viewing its content
 

If you are contacting us, please note the following:
 

A. Why do we need your data, why do we process it?

To inform you about the ongoing needs of the people we want to help and to encourage you to get involved in helping in kind or financially.

 

B. What are your rights?

You can find them in § 4 and 5 of the Policy.

 

C. What is the legal basis for our processing of your data?

Article 6(1)(f) GDPR, i.e. our legitimate interest.

 

D. What is our legitimate interest?

Raising funds for public benefit and outreach activities, including contacting you and providing full information about the scope of our activities.

 

E. Who will we provide your data?

  • To entities that provide Website maintenance to us.

  • Entities hosting (storing) the Website and personal data for us.

  • Our legal and tax advisers.

  • Postal services and couriers.

  • GoFundMe Inc. to whom personal information is shared in connection with making donations may be the recipient of your data. GoFundMe Inc. is an independent controller of your personal data

 

F. How long will we process your data?

For the duration of your browsing on the Website, and then for the lifetime of individual cookies. You can find detailed information about cookies in Part IV. Policy.

§ 10.

Making a donation
 

If you are contacting us, please note the following:
 

A. Why do we need your data, why do we process it?

If you support us in kind or financially, we will process your data in order to perform a contract to which you are a party or to take action at your request before entering into a contract.

 

B. What are your rights?

You can find them in § 4 and 5 of the Policy.

 

C. Do you have to provide us with your data?

This is voluntary. However, without your contact details, we may not be able to take action to implement a form of support or make a donation.

 

D. What is the legal basis for our processing of your data?

Article 6(1)(b) and (f) of the GDPR, i.e. us taking action at your request before entering into a contract or performing a contract to which you are a party.

 

E. Who will we provide your data?

  • To entities providing Website maintenance services to us.

  • Entities hosting (storing) the Website and personal data for us.

  • Our legal and tax advisers.

  • Postal services and couriers.

  • GoFundMe Inc. to whom personal information is shared in connection with making donations may be the recipient of your data. GoFundMe Inc. is an independent controller of your personal data

 

F. How long will we process your data?

For the time necessary for the conclusion of the donation agreement, and thereafter for the period corresponding to the time limits imposed by generally applicable law, including in particular the period corresponding to the limitation period for claims.


 

Part III. Our Social media profiles

§ 11.
Use of our social media profiles
 

If you use our profile in Social media, please take note of the following:
 

A. Why do we need your data, why do we process it?

  • to reply to private messages which you send us,

  • discuss with you in the comments section of individual posts,

  • sharing our posts with you as a person who follows our profile,

  • marketing, which consists in informing you about our activities and about ourselves through the posts we place on our profile,

  • statistical, which consists in the presentation to us by entities running social media, such as Facebook Ireland Ltd. of data on the display of our posts, their reach, the number of interactions, the demographic data of our followers; the data presented to us by entities running social media are statistical, but are created on the basis of observations by these companies of your behaviour on our profile.

 

B.What are your rights?

You can find them in § 4 and 5 of the Policy.

 

C. Do you have to provide us with your data?

This is voluntary. However, due to social media rules we will see your name (or nickname) and photo if you write to us or comment on our post.

 

D. What is the legal basis for our processing of your data?

Article 6(1)(f) GDPR, which is our legitimate interest.

 

E. What is our legitimate interest?

Responding to your messages and comments, providing you with posts, informing you about our business and ourselves through them, analysing statistical data related to our profile.

F. Who will we provide your data?

  • Social media entities, such as in particular Facebook Ireland Ltd.

  • Entities that maintain our social media profiles for us.

 

G. How long will we process your data?

For the time:

  1. the time it takes to resolve the matter you have presented to us; depending on the nature of the matter, also the time it takes to demonstrate that we have resolved it, i.e. the statute of limitations for claims;

  2. When you follow our profile. Remember that you can always delete your comments on our posts, stop following us or cancel your social media account.
     

Part IV. Information on cookies

 

§ 12.

Using our Website
 

When you visit the Website, we process the information contained in cookies. Cookies are stored on your terminal device (e.g. computer, tablet, smartphone) and the information they contain is accessed. Want to know more about cookies? Check this Wikipedia article.

§ 13.

What are cookies and why do we use them
 

  1. We store cookies on your computer, phone or tablet and access the information they contain for the following purposes:

    1. ensuring that the Website works properly,

    2. ensuring security while using the Website,

    3. for statistical and analytical purposes, in particular to enable us to analyse how you use the Website.

  2. In the cases described in clauses b and c above, your personal data may be processed:

    1. we process them on the basis of our legitimate interest, article 6(1)(f) of the GDPR;

    2. our legitimate interest is to ensure your safety while using the Website, to conduct our marketing, and to collect statistical data about how you use our Website in order to optimise its performance;

    3. Your rights in relation to this processing are set out in § 4 and 5 of the Policy;

    4. remember that you can contact us at any time and object to the processing of your personal data, including for marketing purposes; you do not have to justify your objection to processing for marketing purposes;

    5. we will retain it for as long as we carry out those marketing or statistical and analytical activities or until you object to further processing for marketing purposes, or object relating to statistical or analytical purposes;

    6. any transfer of personal data outside the European Economic Area will be made after the conditions for doing so have been met. We will inform you if this occurs;

    7. the provision of this personal data is voluntary, and there are no negative consequences if you do not provide it, e.g. by using appropriate blocking software.

 

§ 14.

Types of cookies
 

Several types of cookies are used on the Website:
 

  1. session cookies, which remain in the memory of your web browser until it is switched off,

  2. temporary cookies, which remain in the memory of your web browser until the expiry of a predetermined period (maximum 2 years), remember that you can delete such files earlier on your own,

  3. permanent cookies, which remain in the memory of your web browser until you delete them,

  4. external cookies, which come, among other things, from providers of analytical tools for the Website.

 

§ 15.

How to delete cookies
 

  1. You can configure your browser so as to prevent it from storing cookies on your computer, telephone or tablet.

  2. You can delete cookies after they are saved by the Website. To do so, you may use the suitable function of your browser, software made specially for this purpose or suitable tools available as part of your operating system.

  3. Methods of deleting cookies using the most popular browsers can be found at the below links:
     

 

§ 16.

Effects of changing browser settings on using the Website
 

Changing your browser settings so as to prevent or restrict the storage of cookies may limit the functionality of the Website. Deleting cookies while using the service may lead to similar effects. This means that some of our services will not be available without cookies.

 

§ 17.

External cookies
 

  1. Cookies stored on your computer, telephone or tablet may originate with other service providers. You can delete them yourself from your device. These files are stored on your device for different lengths of time, depending on the file in question (a maximum of 2 years).

  2. We use the services of:

    1. Google Ireland Limited as part of the Google Analytics services. These services help us analyse Website traffic. They provide us with statistics and analytical data that show how you and other users use the Website. You can block the operation of Google Analytics. To do so, please install this browser add-on provided by Google: https://tools.google.com/dlpage/gaoptout?hl=pl ;

    2. Facebook Ireland Ltd. The services provided by this company help us to promote our activities on Social Media; this company may also collect information itself using these cookies for its own purposes - see more in Facebook's privacy policy.

  3. Transfers of personal data outside the European Economic Area will be made when the conditions are met to allow this. We will inform you if this occurs.